ABOUT ELEVATE VENTURES &nbsp;

COMPANY OVERVIEW &nbsp;

Elevate is the #1 most active seed and&nbsp;early-stage&nbsp;investor in the Great Lakes region&nbsp;and Top 20&nbsp;in the United States and&nbsp;the world. We are&nbsp;primarily&nbsp;a venture capital&nbsp;firm that also performs some&nbsp;venture development&nbsp;activities&nbsp;focused on&nbsp;making Indiana the Innovation Capital of the world through cross-sector innovation-driven&nbsp;enterprises&nbsp;with a presence in Indiana. We have invested in over 500 companies since our inception.&nbsp;

We are&nbsp;dedicated to&nbsp;identifying&nbsp;and investing in promising startups across various industries. Our firm prides itself on its innovative approach, deep industry&nbsp;expertise, and commitment to nurturing the growth of our portfolio companies.&nbsp;You&nbsp;will play a pivotal role in shaping the future of our investments and driving growth in the startup ecosystem.&nbsp;

CULTURE &nbsp;

&nbsp;

The Elevate Ventures team takes the initiative, is a&nbsp;tight-knit, highly collaborative, curious, and fully vested in helping entrepreneurs be successful starting and growing their businesses to obtain great outcomes.  &nbsp;

VISION &nbsp;

For Indiana to be The Innovation Capital of the World &nbsp;

MISSION &nbsp;

<ul>
	<li>Build Collaborative Communities &nbsp;</li>
	<li>Provide World Class Programming &nbsp;</li>
	<li>Invest in High Potential Companies &nbsp;</li>
</ul>

&nbsp;

CORE TENANTS &nbsp;

<ul>
	<li>Be Ethical in Every Action  &nbsp;</li>
	<li>Have a Growth Mindset   &nbsp;</li>
	<li>Invest in Great Opportunities  &nbsp;</li>
	<li>Empower Innovative Entrepreneurs  &nbsp;</li>
	<li>Deliver Value to All Stakeholders</li>
</ul>

&nbsp;

WHAT WE STAND FOR &nbsp;

<ul>
	<li>Integrity &nbsp;</li>
	<li>Value-Add &nbsp;</li>
	<li>Returns &nbsp;</li>
</ul>

POSITION&nbsp;OVERVIEW&nbsp;

As the first point of contact for Elevate Ventures, the Executive Assistant is a pivotal role at the heart of our organization. This position goes beyond standard administrative support; it requires a forward-thinking individual who can seamlessly prioritize, execute, and manage various projects. Our Executive Assistant will serve as the face of Elevate, greeting clients, employees, vendors, donors, and stakeholders with professionalism, warmth, and impeccable courtesy. In addition to creating a lasting first impression, this role plays a vital part in streamlining our administrative operations, providing indispensable support to senior management, and ensuring the smooth functioning of our dynamic team.&nbsp;&nbsp;

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES&nbsp;

Assuring the organization is in the strongest possible position to increase its operation effectiveness, influence, and likelihood that it can accomplish both its mission and move closer to realizing the organization&rsquo;s vision. To be successful in this role, an individual must be able to perform in a satisfactory manner the functions listed below.&nbsp;

CEO SUPPORT&nbsp;

<ul>
	<li>Calendar Management:&nbsp;Efficiently schedule meetings to optimize&nbsp;the CEOs time. This includes meetings, events, speaking engagements, and other.&nbsp;</li>
	<li>Communication&nbsp;&amp; Presentations: Support, manage, and prioritize communications to board, staff, and stakeholders. Co-create and supply professional and brand-forward presentations for speaking engagements and public events.&nbsp;&nbsp;</li>
	<li>File, Data, and&nbsp;Information Management: Organize and prepare data and research materials as needed; manage files and documents appropriately.&nbsp;&nbsp;</li>
	<li>Meeting Preparation:&nbsp;Gather materials, prepare for meetings, and ensure appropriate setup of meeting rooms.&nbsp;&nbsp;</li>
	<li>Expense Management:&nbsp;Handle expense reports and financial documentation appropriately.&nbsp;</li>
	<li>Travel Planning:&nbsp;Book and manage travel arrangements, including domestic and international travel; help optimize travel and efficiently adapting to different time zones.&nbsp;&nbsp;</li>
	<li>Proactive Planning: Anticipate executive&#39;s needs and be forward-thinking in addressing them, ensuring a seamless and efficient workflow.&nbsp;</li>
	<li>Contact Management:&nbsp;Ensure all CEO contacts are updated in Salesforce and within reach at a moment&rsquo;s notice.&nbsp;&nbsp;</li>
	<li>Confidentiality:&nbsp;Safeguard sensitive information and always maintain discretion, even within internal teams.&nbsp;</li>
	<li>Project Management:&nbsp;Assisting with the planning and execution of strategic projects , special projects and important initiatives related to the organization&#39;s long-term goals and CEOs Vision.&nbsp;&nbsp;</li>
</ul>

ADMINISTRATION&nbsp;&amp; OTHER EXECUTIVE SUPPORT&nbsp;

<ul>
	<li>Administrative Assistance: Support other executive staff with tasks like meetings, travel arrangements, expense reports, and special projects (only as requested).&nbsp;</li>
	<li>Office&nbsp;Tasks: Handle various administrative tasks, including printing, mailing, copying, filing, and managing emails and messages.&nbsp;</li>
	<li>Meeting&nbsp;Room Readiness: Ensure all conference rooms are prepared for meetings based on executive requests, including setting up video conferencing tools and presentation materials before&nbsp;attendees arrive&nbsp;and&nbsp;manage&nbsp;staff invitations.&nbsp;&nbsp;</li>
</ul>

OFFICE &amp;&nbsp;FACILITIES&nbsp;

<ul>
	<li>Daily Hospitality: Ensure the efficient opening, readiness and closing of the office space and meeting rooms each day.&nbsp;</li>
	<li>Communication Hub:&nbsp;Manage phone calls, respond to email inquiries, and warmly greet and guide visitors with a positive and proactive attitude.&nbsp;</li>
	<li>Office Technology:&nbsp;Overseeing the maintenance and setup of office technology, including computers, servers, and networking equipment. Coordinating tech support and troubleshooting for office equipment and software.&nbsp;</li>
	<li>Mail and Supplies:&nbsp;Sort mail, maintain contact directories, and ensure office supplies are well-stocked.&nbsp;</li>
	<li>Security &amp; Safety:&nbsp;Manage the distribution and creation of door codes, keys, key fobs, and oversight of on premise security cameras.&nbsp;&nbsp;</li>
	<li>Cleanliness &amp; Organization: Ensure common areas are clean, organized, and decluttered, including break room, conference rooms, training room, and main office areas, including storage cabinets.&nbsp;</li>
</ul>

MARKETING&nbsp;&amp; EVENTS&nbsp;

<ul>
	<li>Event Coordination:&nbsp;Collaborate with Events Managers to organize in-office events, staff gatherings, order catering, and ensure the appropriate setup of event spaces.&nbsp;</li>
	<li>Sponsorships:&nbsp;Strategically advise event team on potential sponsorship opportunities available based on Executive&rsquo;s schedule.&nbsp;&nbsp;</li>
	<li>Social &amp; Communications:&nbsp;Help manage marketing efforts of executive; this may be managing LinkedIn posts, collaborating with marketing team on effective announcements that could from the CEO, and more.&nbsp;&nbsp;</li>
	<li>Follow-up&nbsp;and Follow-through: handle and coordinate all follow-up as a result of an event or marketing effort.&nbsp;&nbsp;</li>
</ul>

QUALIFICATIONS&nbsp;

The requirements listed below are representative of the knowledge, skills and/or abilities required to perform each essential duties satisfactorily. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.&nbsp;

<ul>
	<li>Thrives in a fast-paced environment&nbsp;</li>
	<li>Highest personal integrity and ability to handle confidential matters&nbsp;</li>
	<li>Entrepreneurial passion&nbsp;</li>
	<li>Execution Driven</li>
	<li>First-Class Delivery&nbsp;</li>
	<li>Coachable and open to constructive feedback&nbsp;</li>
	<li>Collaborative,&nbsp;self-driven&nbsp;</li>
	<li>Team-Player&nbsp;</li>
	<li>Goal-oriented with strong project execution capabilities&nbsp;</li>
	<li>Meticulous attention to detail&nbsp;&nbsp;</li>
	<li>Self-starter and strong internal motivation&nbsp;&nbsp;</li>
	<li>Good interpersonal skills&nbsp;&amp; positive attitude&nbsp;</li>
	<li>A valid driver&rsquo;s license is&nbsp;required&nbsp;</li>
	<li>Strong speaking and listening skills</li>
	<li>Ability to interact with others, both in person and through phone, e-mail, and written correspondence&nbsp;</li>
</ul>

EDUCATION AND/OR EXPERIENCE&nbsp;

To perform this job successfully, an individual must have the following education and/or experience.&nbsp;

<ul>
	<li>Bachelor&rsquo;s degree in business administration, Office Administration, Human Resources, marketing, or general business (or equivalent work experience)&nbsp;&nbsp;&nbsp;</li>
	<li>Five+ years&rsquo; prior work experience in supporting a CEO or equivalent&nbsp;&nbsp;</li>
	<li>Excellent written and verbal communication skills&nbsp;</li>
	<li>Excellent computer skills and experience working across a multitude of IT systems including Word, PowerPoint, Excel, Salesforce, Adobe, Slack, Google and others required&nbsp;</li>
	<li>Experience&nbsp;within&nbsp;financial services industry is a&nbsp;plus&nbsp;</li>
</ul>

&nbsp;

This position reports to the Chief of Staff.

Health/Vision/Dental | 401K | Unlimited PTO&nbsp;

Apply for this position

ABOUT ELEVATE VENTURES  

**COMPANY OVERVIEW** ** **

Elevate is the #1 most active seed and early-stage investor in the Great Lakes
region and Top 20 in the United States and the world. We are primarily a
venture capital firm that also performs some venture development activities
focused on making Indiana the Innovation Capital of the world through cross-
sector innovation-driven enterprises with a presence in Indiana. We have
invested in over 500 companies since our inception.

We are dedicated to identifying and investing in promising startups across
various industries. Our firm prides itself on its innovative approach, deep
industry expertise, and commitment to nurturing the growth of our portfolio
companies. You will play a pivotal role in shaping the future of our
investments and driving growth in the startup ecosystem.

**CULTURE** ** **



The Elevate Ventures team takes the initiative, is a tight-knit, highly
collaborative, curious, and fully vested in helping entrepreneurs be
successful starting and growing their businesses to obtain great outcomes.  

**VISION** ** **

For Indiana to be The Innovation Capital of the World  

**MISSION** ** **

  * Build Collaborative Communities  
  * Provide World Class Programming  
  * Invest in High Potential Companies  



**CORE TENANTS** ** **

  * Be Ethical in Every Action  
  * Have a Growth Mindset  
  * Invest in Great Opportunities  
  * Empower Innovative Entrepreneurs  
  * Deliver Value to All Stakeholders



**WHAT WE STAND FOR** ****  

  * Integrity  
  * Value-Add  
  * Returns  

**POSITION  OVERVIEW** ** **

As the first point of contact for Elevate Ventures, the Executive Assistant is
a pivotal role at the heart of our organization. This position goes beyond
standard administrative support; it requires a forward-thinking individual who
can seamlessly prioritize, execute, and manage various projects. Our Executive
Assistant will serve as the face of Elevate, greeting clients, employees,
vendors, donors, and stakeholders with professionalism, warmth, and impeccable
courtesy. In addition to creating a lasting first impression, this role plays
a vital part in streamlining our administrative operations, providing
indispensable support to senior management, and ensuring the smooth
functioning of our dynamic team.  

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES  **

Assuring the organization is in the strongest possible position to increase
its operation effectiveness, influence, and likelihood that it can accomplish
both its mission and move closer to realizing the organization's vision. To be
successful in this role, an individual must be able to perform in a
satisfactory manner the functions listed below.

**CEO SUPPORT** ** **

  * **Calendar Management:**  Efficiently schedule meetings to optimize the CEOs time. This includes meetings, events, speaking engagements, and other. 
  * ****Communication**** **  & Presentations**: Support, manage, and prioritize communications to board, staff, and stakeholders. Co-create and supply professional and brand-forward presentations for speaking engagements and public events.  
  * **File, Data, and  ** **Information Management** : Organize and prepare data and research materials as needed; manage files and documents appropriately.  
  * **Meeting Preparation:**  Gather materials, prepare for meetings, and ensure appropriate setup of meeting rooms.  
  * **Expense Management:**  Handle expense reports and financial documentation appropriately. 
  * **Travel Planning:**  Book and manage travel arrangements, including domestic and international travel; help optimize travel and efficiently adapting to different time zones.  
  * **Proactive Planning** : Anticipate executive's needs and be forward-thinking in addressing them, ensuring a seamless and efficient workflow. 
  * **Contact Management:**  Ensure all CEO contacts are updated in Salesforce and within reach at a moment's notice.  
  * **Confidentiality:**  Safeguard sensitive information and always maintain discretion, even within internal teams. 
  * **Project Management:**  Assisting with the planning and execution of strategic projects , special projects and important initiatives related to the organization's long-term goals and CEOs Vision.  

**ADMINISTRATION  & OTHER EXECUTIVE SUPPORT **

  * **Administrative Assistance** : Support other executive staff with tasks like meetings, travel arrangements, expense reports, and special projects (only as requested). 
  * **Office**   **Tasks** : Handle various administrative tasks, including printing, mailing, copying, filing, and managing emails and messages. 
  * **Meeting  ** **Room Readiness** : Ensure all conference rooms are prepared for meetings based on executive requests, including setting up video conferencing tools and presentation materials before attendees arrive and manage staff invitations.  

**OFFICE & FACILITIES **

  * **Daily Hospitality** : Ensure the efficient opening, readiness and closing of the office space and meeting rooms each day. 
  * **Communication Hub:**  Manage phone calls, respond to email inquiries, and warmly greet and guide visitors with a positive and proactive attitude. 
  * **Office Technology:**  Overseeing the maintenance and setup of office technology, including computers, servers, and networking equipment. Coordinating tech support and troubleshooting for office equipment and software. 
  * **Mail and Supplies:**  Sort mail, maintain contact directories, and ensure office supplies are well-stocked. 
  * **Security & Safety:** Manage the distribution and creation of door codes, keys, key fobs, and oversight of on premise security cameras.  
  * **Cleanliness & Organization**: Ensure common areas are clean, organized, and decluttered, including break room, conference rooms, training room, and main office areas, including storage cabinets. 

**MARKETING  & EVENTS **

  * **Event Coordination:**  Collaborate with Events Managers to organize in-office events, staff gatherings, order catering, and ensure the appropriate setup of event spaces. 
  * **Sponsorships:**  Strategically advise event team on potential sponsorship opportunities available based on Executive's schedule.  
  * **Social & Communications:** Help manage marketing efforts of executive; this may be managing LinkedIn posts, collaborating with marketing team on effective announcements that could from the CEO, and more.  
  * **Follow-up**   **and Follow-through** : handle and coordinate all follow-up as a result of an event or marketing effort.  

**QUALIFICATIONS** ** **

The requirements listed below are representative of the knowledge, skills
and/or abilities required to perform each essential duties satisfactorily. We
will make reasonable accommodations to enable individuals with disabilities to
perform these functions.

  * Thrives in a fast-paced environment 
  * Highest personal integrity and ability to handle confidential matters 
  * Entrepreneurial passion 
  * Execution Driven
  * First-Class Delivery 
  * Coachable and open to constructive feedback 
  * Collaborative, self-driven 
  * Team-Player 
  * Goal-oriented with strong project execution capabilities 
  * Meticulous attention to detail  
  * Self-starter and strong internal motivation  
  * Good interpersonal skills & positive attitude 
  * A valid driver's license is required 
  * Strong speaking and listening skills
  * Ability to interact with others, both in person and through phone, e-mail, and written correspondence 

**EDUCATION AND/OR EXPERIENCE  **

To perform this job successfully, an individual must have the following
education and/or experience.

  * Bachelor's degree in business administration, Office Administration, Human Resources, marketing, or general business (or equivalent work experience)   
  * Five+ years' prior work experience in supporting a CEO or equivalent  
  * Excellent written and verbal communication skills 
  * Excellent computer skills and experience working across a multitude of IT systems including Word, PowerPoint, Excel, Salesforce, Adobe, Slack, Google and others required 
  * Experience within financial services industry is a plus 



This position reports to the Chief of Staff.

Health/Vision/Dental | 401K | Unlimited PTO

Apply for this position

