Sr. Executive Assistant at Fanatics | Powderkeg

Location: Florida - Tampa

Employment Type: Salaried

Team: FB Corporate

Company Overview

Fanatics is building a leading global digital sports platform to ignite and harness the passions of fans and maximize the presence and reach for hundreds of partners globally. Optimizing these long-standing partnerships, a database of more than 80 million global consumers and a trusted, recognizable brand name, Fanatics is expanding beyond its position as a global leader for licensed sports merchandise to now becoming a next-gen digital sports platform, featuring an array of offerings for fans across the sports ecosystem.

The Fanatics family of companies currently includes Fanatics Commerce, a vertically-integrated licensed merchandise business that has changed the way fans purchase their favorite team apparel, jerseys, headwear and hardgoods through a tech-infused approach to making and quickly distributing fan gear in today’s 24/7 mobile-first economy; Candy Digital, a digital collectibles company that is partnering with prominent sports properties, including MLB and MLBPA, to build an official NFT ecosystem; Fanatics Collectibles, through Topps as a cornerstone of the business, building a new model for the collectibles and trading cards hobby with top leagues and players association partners; and Fanatics Betting & Gaming, a mobile betting, gaming and retail sportsbook platform. Fanatics’ partners include all major professional sports leagues (NFL, MLB, NBA, NHL, NASCAR, MLS, PGA) and hundreds of collegiate and professional teams, which include several of the biggest global soccer clubs.

As a market leader with more than 9,000 employees, and hundreds of partners, suppliers, and vendors worldwide, we take responsibility for driving toward more ethical and sustainable practices. We are committed to building an inclusive Fanatics community, reflecting and representing society at every level of the business, including our employees, vendors, partners and fans. Fanatics is also dedicated to making a positive impact in the communities where we all live, work, and play through strategic philanthropic initiatives.

At Fanatics, we’re a diverse, passionate group of employees aiming to ignite pride and passion in the fans we outfit, celebrate and support. We recognize that diversity helps drive and foster innovation, and through our IDEA program (inclusion, diversity, equality and advocacy) at Fanatics we provide employees with tools and resources to feel connected and engaged in who they are and what they do to support the ultimate fan experience.

Fanatics is ‘By Fans, For Fans’ and we are looking for a passionate and detail-oriented Fan to join Fanatics Brands (FB) as a Sr. Executive Assistant, supporting our leadership team, based in Tampa. The role requires the ability to work in a fast-paced environment, while still keeping an eye towards a superior level of quality. This individual will be the “go-to” person for Executive team support. Someone with an entrepreneurial spirit and drive for excellence – who will do what it takes to get the job done – will excel in this role.

What you will be doing....

  • Managing confidential matters with utmost discretion
  • Lead/Manage team of executive assistants
  • Arranging extensive travel and logistics: domestic and international
  • Calendar coordination - arrange appointments, meetings and conference calls
  • Managing/improving processes that support the daily activity of the Leadership team (e.g., reminders, folders, to-do list, organize notes that prompt calendar action)
  • Responding to various channels of communication on behalf of the Leadership team to ensure good information flow between teams
  • Preparing proposals, reports and other documentation as needed
  • Maintaining records and organizational charts
  • Invoice/expense management and tracking via Concur
  • Plan, coordinate and execute quarterly FB Leadership off-sites and multiple sales meetings
  • Work quickly and efficiently
  • Creative in managing priorities, remaining flexible to shifting priorities, exercising distraction control with judgment and common sense
  • Other duties as needed

What you will bring...

  • 8+ years of experience working as an Executive Assistant (EA) supporting C-Suite executives in a multi-channel business
  • Knowledge of sports industry preferred
  • Extremely detail-oriented and organized while working with a fast-paced team, often under pressure
  • Planning and organizational skills, with the ability to anticipate change, adjust responses accordingly
  • Versatility - ability to complete tasks efficiently and effectively
  • Experience in a project coordination role with proven success
  • Adaptable business mindset with the ability to think critically
  • Superior writing, editing and verbal communication skills
  • Extensive experience booking and managing travel requests
  • Experience running and executing leadership off-sites
  • Vested interest in the integrity of the job
  • Essential traits: decisive yet flexible, sensitivity, credibility, political savvy, diplomatic
  • Ability to make good decisions quickly on behalf of the executive if they are not available
  • Ability to organize, coordinate and manage complex details
  • Proficient in Microsoft Office and Mac OS, with Advanced PowerPoint skills
  • Sense of humor

Tryouts are open at Fanatics! Our team is passionate, talented, unified, and charged with creating the fan experience of tomorrow. The ball is in your court now.

Ensure your Fanatics job offer is legitimate and don’t fall victim to fraud. Fanatics never seeks payment from job applicants. Fanatics recruiters will only reach out to applicants from an or email address. For added security, where possible, apply through our company website at

Fanatics is committed to responsible planning and purchasing (RPP) practices, working with its business partners across its global and multi-layered supply chain, to ensure that planning, sourcing, and purchasing decisions, along with other supporting processes, do not impede or conflict with the fulfillment of Fanatics’ fair labor practices.

NOTICE TO CALIFORNIA RESIDENTS/APPLICANTS : In connection with your application, we collect information that identifies, reasonably relates to or describes you (“Personal Information”). The categories of Personal Information that we collect include your name, government issued identification number(s), email address, mailing address, other contact information, emergency contact information, employment history, educational history, criminal record, and demographic information. _ _ We collect and use those categories of Personal Information about you for human resources and other business management purposes, including identifying and evaluating you as a candidate for potential or future employment or future contract positions, recordkeeping in relation to recruiting and hiring, conducting criminal background checks as permitted by law, conducting analytics, and ensuring compliance with applicable legal requirements and Company policies.

Job Summary
  • Job Title
    Sr. Executive Assistant
  • Company
  • Location
    Jacksonville, FL
  • Employment Type
    Full time
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