Executive Assistant at Hive | Powderkeg

Location: San Francisco

Employment Type: Full-time

Team: Business & Operations

About Hive

Hive is the leading provider of cloud-based enterprise AI solutions to power the next wave of intelligent automation. We offer a portfolio of best-in-class deep learning models, built with consensus-validated training data sourced and annotated by our distributed workforce of more than 2 million contributors globally. Hive's APIs enable use cases including automated content moderation, contextual advertising, advertising and sponsorship measurement, document parsing, and more. We process billions of API requests per month for many of the world's largest and most innovative companies.

Hive has raised over $120M in capital from leading investors, including General Catalyst, 8VC, Glynn Capital, Jericho Capital, Bain & Company, Visa Ventures, and others. We have over 170 employees globally in our San Francisco and Delhi offices. Please reach out if you are interested in joining the future of AI!

Executive Assistant Role

As our Executive Assistant, you will be responsible for cohesively managing and scheduling communication of key company executives as well as overseeing a broad range of administrative duties. You will succeed in this role if you hold initiative, excellent moral and professional judgement along with independent decision making skills. We are looking for a professional with confidence and team attribution with enthusiasm towards internal and external stakeholders. You will be a proactive member of the Hive Team by participating in company events and committees while providing fresh inputs and suggestions. This is an opportunity to work alongside individuals who are passionate about teamwork, excellence, and service.


  • Proactively manage and optimize executives’ calendars based on ongoing projects, client meetings, fiscal calendars
  • Coordinate internal and external meetings, such as one-on-one meetings, meetings with stakeholders and customers, off- site meetings, team meetings, full staff meetings, all hands meetings
  • Book appropriate domestic and international travel within Hive’s travel policy, taking into account travel Visas, costs and proper documentation
  • Effectively partner with employees from other teams and recognize key players within Hive
  • Assist with luncheon planning, and planning of other business related meetings as requested
  • Other administrative and project duties as requested.
  • Maintain awareness of industry best practices for data maintenance handling as it relates to your role.
  • Adhere to policies, guidelines and procedures pertaining to the protection of information assets.
  • Report actual or suspected security and/or policy violations/breaches to an appropriate authority.


  • You have a Bachelor's degree
  • You have 2-4 years of work experience as an Executive Assistant
  • Excellent written and verbal communication skills
  • You have a proven ability to work long workweeks when needed
  • You have demonstrated success in a competitive environment
  • You are highly self-motivated and ambitious in achieving goals
  • Strong team player, but can work and execute independently
  • You’re driven. No one needs to push you to excel; that’s just who you are
  • You are hungry to learn and you actively look for opportunities to contribute
  • You are highly organized and detail-oriented; you can handle multiple projects and dynamic priorities without missing a beat

Who We Are

We are a group of ambitious individuals who are passionate about creating a revolutionary AI company. At Hive, you will have a steep learning curve and an opportunity to contribute to one of the fastest growing AI start-ups in San Francisco. The work you do here will have a noticeable and direct impact on the development of the company.

Thank you for your interest in Hive and we hope to meet you soon!

Job Summary
  • Job Title
    Executive Assistant
  • Company
  • Location
    San Francisco, CA
  • Employment Type
    Full time
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